Lock cell in excel formula
But if you are not, it may lead to some erroneous results. And let me tell you this, errors in Excel have cost millions to companies read this or this. The chances of such errors increase multifold when you share a file with colleagues or managers or clients.
One of the ways to prevent this from happening is to lock the worksheet and all the cells. However, doing this would prevent the user from making any changes to the worksheet. As I mentioned, only the cells that are locked as well as protected can truly be restricted. To do this, we first need to unlock all the cells and then select and lock only those cells that have formulas in it.
Now that all the cells have been unlocked, we need to make sure that the cells that have formulas are locked. Now that we have selected the cells with formulas, we need to go back and lock these cells enable the lock property that we disabled in step 1. Once we do this, protecting the worksheet would lock these cells that have formulas, but not the other cells.
Note: As mentioned earlier, a cell that has not been locked cannot be protected. The same applies when you hide formulas in Excel. To truly hide formulas in Excel, the cells should have the Locked and Hidden check boxes selected, and then it should be protected. Can you please tell us if we can prevent editing the cells based on dates? And thanks for the bonus info, on how to hide the formulas. On Tuesday I have a new set of numbers for a different result.
But I need to save the answer of from Monday in cell C1. I have multiple cells using the same formula but I need to save the results in each cell and protect it from changing when I enter new numbers in the other cells using the same formula. Is it possible? Please help! Thanks for freely sharing your vast knowledge of Excel here! I bet I visit this site at least monthly; there is always something new to know! With gratitude, Bx. I need people to input their projections in cells O6:T6.
When I lock the sheet and formulas, I cannot put figures in the other cells.Say you want to lock cell E2 to remain constant as you copy the formula to adjacent cells. If you are rather looking for how to lock or protect cells to prevent users from making changes to them, click here. Often, you need to copy a cell content to other cells or range. This trick can be done using absolute references.
It lets you lock cells in excel formulas to keep them constant. It can precede the column reference, the row reference, or both. The other two formats are used much less frequently. In the above worksheet, our task is to write a formula that will calculate the discount column given a discount rate of 9.
The above formula analysis has explained what the formula does exactly. It uses the 9. Since the formula is not using absolute reference for cell E2 that contains the discount rate, when you copy the formula to fill the rest of the cells, the discount rate cell will change as you copy, resulting to errors. This is referred to as Absolute cell reference in Excel.
It Lock cells in a formula to make it constant when copying a formula. How to keep a cell constant in a formula lock cells. Download Example Here. Leave a Reply Cancel reply. Toggle Sliding Bar Area.
Go to Top.The easiest and most common way of preventing people from playing with your formulas is to lock and protect cells which contain formulas in your worksheet.
Please go to lock and protect the formulas as follows:. Lock and protect formulas with Format Cells and Protect Sheet functions. Lock and protect formulas with Worksheet Design. And a Format Cells dialog box will pop out. Click Protectionand unchecked the Locked option.
Click OK. The whole worksheet has been unlocked. Check Formulas from Select option, and then click OK. See screenshot:. Then go to lock the select cells. Right click on the selected cells, and choose Format Cells from the context menu, and a Format Cells dialog box will display.
Click Protectioncheck the Locked checkbox. Then click OK. And another Confirm Password dialog box will appear.
Reenter your password. And click OK. And then all cells which contain formulas have been locked and protected. In this case, you cannot modify the formulas, but you can edit other cells. After free installing Kutools for Excel, please do as below:. Then click Highlight Formulas to highlight all formula cells. Select all the highlighted cells and click Selection Lock to lock the formulas. And there is a dialog pops out to remind you that the fomulas cannot lock until protect the sheet. See screenshots:.
Now click Protect Sheet to type the password to protect the sheet. Now the formulas are locked and protected, and you can click Close Design to disable the Design tab.
Remember Me. Log in. About Us Our team. How to lock and protect formulas in Excel? Please go to lock and protect the formulas as follows: Lock and protect formulas with Format Cells and Protect Sheet functions Lock and protect formulas with Worksheet Design Lock and protect formulas with Format Cells and Protect Sheet functions By default, all cells on a worksheet are locked, so you must unlock all of the cells first.
See screenshot: 4. All of the cells which contain formulas will be selected. See screenshot: 6.Suppose that your boss wants you to protect an entire workbook, but also wants to be able to change a few cells after you enable protection on the workbook.
Now that your boss is done with the workbook, you can lock these cells. On the Home tab, in the Alignment group, click the small arrow to open the Format Cells popup window. On the Protection tab, select the Locked check box, and then click OK to close the popup.
This means that the cells are ready to be locked when you protect the workbook or worksheet. On the Review tab in the ribbon, in the Changes group, select either Protect Sheet or Protect Workbookand then reapply protection. See Protect a worksheet or Protect a workbook.
To remove protection, simply remove the password. In addition to protecting workbooks and worksheets, you can also protect formulas. If you want to lock cells or protect specific areas, click Open in Excel and lock cells to protect them or lock or unlock specific areas of a protected worksheet.
You can always ask an expert in the Excel Tech Communityget support in the Answers communityor suggest a new feature or improvement on Excel User Voice. Lock or unlock specific areas of a protected worksheet. Protect a worksheet. Protect a workbook. Display or hide formulas. Follow these steps to lock cells in a worksheet: Select the cells you want to lock. Have the experts at Excelchat fix your formulas for free. See how. Need more help? Expand your Office skills. Get instant Excel help.
Was this information helpful? Yes No. Any other feedback? The more you tell us, the more we can help.
How can we improve? Send No thanks. Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents. Contact Support.Normally, when selecting a formula cell and dragging it down to fill the cells below, the cell references in the formula will be changed automatically.
If you want to make the formula constant without changing with the cell, you need to convert the cell references to absolute. This article can help you. Drag or copy formula and lock the cell value with the F4 key Drag or copy formula and lock the cell value with Kutools for Excel. For locking the cell reference of a single formula cell, the F4 key can help you easily.
Select the formula cell, click on one of the cell reference in the Formula Bar, and press the F4 key. Then the selected cell reference is locked. The Convert Refers utility of Kutools for Excel can not only convert all cell references of a single cell to absolute at once, but also convert all cell references of a range of formula cells to absolute at once. Please do as follows. Before applying Kutools for Excelplease download and install it firstly.
See screenshot:. If you want to have a free trial day of this utility, please click to download itand then go to apply the operation according above steps.
Remember Me. Log in. About Us Our team. How to drag or copy formula and lock the cell value in Excel?
Drag or copy formula and lock the cell value with the F4 key Drag or copy formula and lock the cell value with Kutools for Excel Drag or copy formula and lock the cell value with the F4 key For locking the cell reference of a single formula cell, the F4 key can help you easily.
Go ahead to lock the other cell references of current formula with the same step above. Drag or copy formula and lock the cell value with Kutools for Excel The Convert Refers utility of Kutools for Excel can not only convert all cell references of a single cell to absolute at once, but also convert all cell references of a range of formula cells to absolute at once.
See screenshot: 2. Drag or copy formula and lock the cell value with Kutools for Excel Related articles : How to lock all cell references in formulas at once in Excel? How to lock or protect cells after data entry or input in Excel?
How to lock or unlock cells based on values in another cell in Excel? Read More Free Download You are guest Sign Up? Login Now.
Loading comment The comment will be refreshed after This can make it time consuming to build your spreadsheets when they use tables.
Fortunately, there are some workarounds! This is hugely valuable when you want to copy and paste data into a spreadsheet from an external source to keep it up-to-date. In a data table, you can create calculated columns that reference other parts of the data table. When new data is added, the calculated columns will automatically update with the new information and new rows! The flexibility of data tables makes them the first choice for working with structured information, so that just means we need to learn how to work with them!
Keep reading to find out how! This is because each row of the table acts like it is in its own 1-row spreadsheet. That means that the references only need to refer to the table name and the column. The row is assumed to be itself. It just asks for the column and table name. Without doing anything, the calculations accommodate extra data!
No need to change references in the SUM formula! In the first cell of the column, enter the following formula:. Just press ENTER to populate that formula in the entire column, and you can see the result of this reference in the completed table. The SUMIF calculation sums all the Sales for each Regiongiving a matching total for every row from the North region and for each of the others as well.
Here, we build a formula to calculate quarterly revenue based on volume and unit price. Once the formula is entered, we click in the lower right corner to drag it across the columns for the other quarters. When we release the click, the formulas for each quarter are calculated. The easiest way to show how this is done is to walk through an example.By default, protecting a worksheet locks all cells so none of them are editable.
You can lock only specific cells and ranges before you protect the worksheet and, optionally, enable specific users to edit only in specific ranges of a protected sheet. Follow these steps:. On the Review tab, click Unprotect Sheet in the Changes group. Click the Protect Sheet button to Unprotect Sheet when a worksheet is protected.
Select the whole worksheet by clicking the Select All button. On the Home tab, click the Format Cell Font popup launcher. This unlocks all the cells on the worksheet when you protect the worksheet.
Now, you can choose the cells you specifically want to lock. On the Review tab, click Protect Sheet. Moving the pointer to cells for which the Locked check box is selected on the Protection tab of the Format Cells dialog box. By default, users are allowed to select locked cells. Moving the pointer to cells for which the Locked check box is cleared on the Protection tab of the Format Cells dialog box.
By default, users can select unlocked cells, and they can press the TAB key to move between the unlocked cells on a protected worksheet.How To Lock And Protect Formulas In Excel
Changing any of the options in the Format Cells or Conditional Formatting dialog boxes. If you applied conditional formats before you protected the worksheet, the formatting continues to change when a user enters a value that satisfies a different condition. Using any of the column formatting commands, including changing column width or hiding columns Home tab, Cells group, Format button.
Using any of the row formatting commands, including changing row height or hiding rows Home tab, Cells group, Format button. If Delete columns is protected and Insert columns is not also protected, a user can insert columns that he or she cannot delete. If Delete rows is protected and Insert rows is not also protected, a user can insert rows that he or she cannot delete. Users can't sort ranges that contain locked cells on a protected worksheet, regardless of this setting.
Freeze panes to lock rows and columns
Formatting, changing the layout, refreshing, or otherwise modifying PivotTable reports, or creating new reports. Making changes to graphic objects including maps, embedded charts, shapes, text boxes, and controls that you did not unlock before you protected the worksheet. For example, if a worksheet has a button that runs a macro, you can click the button to run the macro, but you cannot delete the button.
Making any changes, such as formatting, to an embedded chart. The chart continues to be updated when you change its source data. Viewing scenarios that you have hidden, making changes to scenarios that you have prevented changes to, and deleting these scenarios. Users can change the values in the changing cells, if the cells are not protected, and add new scenarios. Making changes to items that are part of the chart, such as data series, axes, and legends. The chart continues to reflect changes made to its source data.
In the Password to unprotect sheet box, type a password for the sheet, click OKand then retype the password to confirm it. The password is optional. If you do not supply a password, any user can unprotect the sheet and change the protected elements.
How to Lock Formulas in Excel (a Step-by-Step Guide)
Make sure that you choose a password that is easy to remember, because if you lose the password, you won't have access to the protected elements on the worksheet. To give specific users permission to edit ranges in a protected worksheet, your computer must be running Microsoft Windows XP or later, and your computer must be in a domain.
Instead of using permissions that require a domain, you can also specify a password for a range.